Before you start - online learning

Up to six weeks before you start

First, you need to print off the induction checklist as this will be required as evidence of your completion. It will also serve as an aid, guiding you through this induction process.

Please take your time to read through the information on this page. It has been organised so that it reads in the order you should complete it.

If you wish to print this page, please ensure your print layout is set to landscape.

Human resources induction

Your human resources induction will provide you with information you need to know in order to be employed safely.

This induction is mandatory before starting work and is a condition of employment. You are required to open and read every document below, in order to sign off completion on your Induction checklist.

You must then sign and date pages one and two of your induction checklist and send or present these to medical HR on your induction day. You will not be able to sign your contract on your induction day, and therefore begin work here, until you produce this checklist.

Don't forget your pre-employment checks

Please see the information sheet for successful applicants sent to you with your offer letter. You cannot start work unless you have had criminal records bureau (CRB) clearance and medical clearance from occupational health.

All FY1 doctors will require exposure prone procedure (EPP) clearance. Doctors in obs and gynae, emergency department (ED), surgical and theatres posts are likely to carry out exposure prone procedures (EPPs).  Under no circumstances must EPPs be carried out until full occupational health clearance has been given and a certificate of fitness to undertake EPPs is issued.

Relocation details

There is a pack located in the medical HR office containing relocation details for doctors in training throughout the region. Any claims for excess mileage in lieu of removal expenses are also dealt with through the relocation pack.

It is important that any claims you make for expenses, such as extra duty, travel on hospital business or relocation claims, are submitted shortly after the period to which the claim relates. All claims must be authorised by the appropriate authorised signatory in your department before payment can be made.

Terms and conditions of service

For additional information refer to the document below for the medical and dental Whitley council terms and conditions of service. This is not mandatory as part of the induction but is there purely for your information.

Contact details

If you require further help or advice on any aspect of your employment with us, please do not hesitate to contact HR.

Before you start:

Division A -
Division B -
Division C -
Division D -
Trust HQ -

Main reception is 023 8120 6525.

Once you are in post at UHS:

For contractual, pay and relocation queries please contact the HR transactional team by email

For junior doctors hours queries please contact Wendy Armstrong or Liz Brown by email or


Virtual learning environment (VLE)

You should visit the VLE to complete some e-learning modules.

Please visit and click on 'request account form'.

Once your account is set up, you should click 'induction' on the left hand menu and select 'Doctors induction'.

Modules will be recorded electronically so there is no need to print certificates.

You should set aside at least six hours to complete this part of your induction. There may seem to be a lot of information, but you will have a few weeks to complete it before you start work. You do not need to complete it in one sitting. Please remember you can refer to it at any time in the future.

There will be an opportunity to complete the IT systems training during your induction day.

You are welcome to use the computers in the cyber centre located in the Spice of Life restaurant foyer, on B level, Centre Block (023 8120 8788). You can also use computers in the library on level A, South Academic Block - call 023 8120 6541 for opening times.