I am a student or student supervisor

Student projects fall into two main categories:

  • Involving UHS resources, patients, staff or premises to conduct research with human subjects or human tissue or accessing medical records or data.
  • Not involving UHS resources, staff or premises, but involving human subjects or human tissue or accessing medical records or data (e.g. from another trust).  

For the latter, register with the University of Southampton Research Governance Office and contact the relevant NHS trusts involved

Projects Involving UHS resources, patients, staff or premises

Requirements for the following scenarios can be found below:

  • Completely new research projects
  • Research already ongoing at UHS where a 4th year medical student is joining the study
  • Research which is already has a sponsor that is NOT UHS, or UoS (or joint), where the 4th year medical student is to conduct the study at UHS

Completely new research projects

1. Obtain sponsorship:

  • UoS scientific peer review form
  • Copy of project protocol
  • 4th year medical student project registration / sponsor request form 

Send all the above documents to IVYearProject@uhs.nhs.uk or post to the R&D Office. 

2. Obtain REC approval (if applicable MHRA, GTAC, NIGB, IRMER approval)

3. Obtain R&D Approval:

  • Copy of REC approval letter, (MHRA, GTAC, NIGB, IRMER, ARSAC approval letters)
  • Application for UHSFT R&D approval checklist
  • UHSFT R&D non-commercial costing form 
  • REC approved version of protocol
  • Site specific information form
  • Copy of REC application form
  • Completed UHSFT data protection application form
  • University insurance (IRGA form)
  • Evidence of funding
  • Local patient information sheets
  • Local consent forms
  • CVs (2 page summary style) for each PI and member of research team
  • Invitation letter(s) (if applicable)
  • Contract/agreement (if required)

Send all the above documents to

IVYearProject@uhs.nhs.uk or post to the R&D office.

Research already ongoing at UHS where a 4th year medical student is joining the study

Register details with Joint R&D office:

  • 4th year medical student project registration / sponsor request form (completing this form will not secure UHS or UoS sponsorship but will provide information required for insurance purposes)
  • University insurance, ERGO

Research which already has a sponsor that is NOT UHS, or UoS (or joint), but where a 4th year medical student is to conduct the study at UHS

Obtain UHS R&D approval:

  • Copy of REC approval letter, (MHRA, GTAC, NIGB, IRMER, ARSAC approval letters)
  • Application for UHS R&D approval checklist
  • UHS R&D non-commercial costing form 
  • REC approved version of protocol
  • Site specific information form
  • Copy of REC application form
  • Completed UHS data protection application form
  • University insurance (IRGA form)
  • Evidence of funding
  • Local patient information sheets
  • Local consent forms
  • CVs (2 page summary style) for each PI and member of research team
  • Invitation letter(s) (if applicable)
  • Contract/agreement (if required)

Send all the above documents to IVYearProject@uhs.nhs.uk or post to the R&D office.