University of Southampton medical students

Student projects fall into two main categories:

1. Category 1: Involving UHS resources, patients, staff or premises to conduct research with human subjects or human tissue or accessing medical records or data.
2. Category 2: Involving human subjects or human tissue or accessing medical records or data (e.g. from another trust) but not involving UHS resources, staff or premises.  

Category 1 - Involving UHS resources, patients, staff or premises

• 1a: Completely new research projects
• 1b: Research already ongoing at UHS where a 4th year medical student is joining the study
• 1c: Research which is already has a sponsor that is NOT UHS, or UoS (or joint), where the 4th year medical student is to conduct the study at UHS

1a: Completely new research projects

1. Obtain sponsorship|:

• UoS scientific peer review form
• Copy of project protocol
• 4th year medical student project registration / sponsor request form
• Send all the above documents to IVYearProject@uhs.nhs.uk or post to the R&D Office 

2. Obtain REC approval| (if applicable MHRA, GTAC, NIGB, IRMER approval)

3. Obtain R&D Approval|:

• Copy of REC approval letter, (MHRA, GTAC, NIGB, IRMER, ARSAC approval letters)
• Application for SUHT R&D approval checklist
• SUHT R&D non-commercial costing form 
• REC approved version of protocol
• Site specific information form
• Copy of REC application form
• Completed SUHT data protection application form
• University insurance (IRGA form)
• Evidence of funding
• Local patient information sheets
• Local consent forms
• CVs (2 page summary style) for each PI and member of research team
• Invitation letter(s) (if applicable)
• Contract/agreement (if required)

Send all the above documents to IVYearProject@uhs.nhs.uk| or post to the R&D office|.

1b: Research already ongoing at UHS where a 4th year medical student is joining the study

Register details with Joint R&D office:

• 4th year medical student project registration / sponsor request form (completing this form will not secure UHS or UoS sponsorship but will provide information required for insurance purposes)
• University insurance (IRGA form)

1c: Research which already has a sponsor that is NOT UHS, or UoS (or joint), but where a 4th year medical student is to conduct the study at UHS

Obtain UHS R&D Approval|:

• Copy of REC approval letter, (MHRA, GTAC, NIGB, IRMER, ARSAC approval letters)
• Application for UHS R&D approval checklist
• UHS R&D non-commercial costing form 
• REC approved version of protocol
• Site specific information form
• Copy of REC application form
• Completed UHS data protection application form
• University insurance (IRGA form)
• Evidence of funding
• Local patient information sheets
• Local consent forms
• CVs (2 page summary style) for each PI and member of research team
• Invitation letter(s) (if applicable)
• Contract/agreement (if required)

Send all the above documents to IVYearProject@uhs.nhs.uk| or post to the R&D office|.

Category 2 - Research involving human subjects or human tissue or accessing medical records or data (e.g. from another trust), but NOT involving UHS resources, staff or premises

• 2a: Completely new research projects
• 2b: Research already ongoing at UoS where a 4th year medical student is joining the study
• 2c: Research which already has a sponsor that is not UHS or UoS (or joint) where a 4th year medical student is to conduct the study at UoS
• 2d: Research to be conducted outside Southampton

Register with the University of Southampton Research Governance Office| and contact the relevant NHS trusts involved.