Education for doctors

The Virtual Learning Environment (VLE) is your virtual training record at UHS.

Access to the system is outlined in summary on these pages and a more through walk trough will be given at your induction.

How do I access the VLE?

Click here for details on how to access the VLE and any statutory and mandatory modules.

I haven't had an email with my VLE login and instructions?

Please report this to Meded@uhs.nhs.uk and this will be organised to send to your email.

What do I do if my VLE login details are not working?

The forgotten password option will most likely be linked to your Trust email address so this won’t work for you. Please ring 023 8120 5500 for help on resetting your username/password.

I have logged into my profile on the VLE. I don't have any training assigned and it does not look like the screenshots provided in the email?

It is most likely that the job information hasn’t yet been added to your profile. Please ring 023 8120 5500 for help on getting this added.

In the interim, after reporting your query you will find a search bar at the top right hand side of the VLE. Use the information from the screenshots to search for the courses manually.

eQuest / PAC’s / JAC E-prescribing – Drug prescribing / eDischarge are the courses in the clinical systems program that should be assigned to you. Searching for them is a way around this process if you are waiting for a response to your query.

Which clinical systems courses do I need to complete for my role?

The courses are currently assigned automatically. We advise asking your peers/local area as the VLE/medical education/med HR teams won’t know the answer to this.

How do I gain access to clinical systems after completion?

If you complete your clinical system courses before or on Induction, WFS will be sending a completion record to the JAC and EPR (IT) teams for them to action your request. Once they have actioned your request an automation email will appear in your work email with access.

Please bear in mind the JAC and EPR teams will be actioning these as soon as possible so please be patient.

The system is telling me I have 20+ statutory and mandatory subjects to complete. What if I have completed these at my previous NHS Trust?

We can accept your previous NHS statutory and mandatory training but we will need the evidence to transfer this over. If you have your previous training matrix/record, once you have arrived in the Trust and have accessed into your AD Login (Computer Login) you will need to attach/create a helpdesk ticket on the UHS portal here.

If you haven’t already, we would advise you to contact your previous NHS Trusts L&D team and they can send you a copy which you can then send to the above email address. If you have created a ticket with us but it isn’t showing on your VLE record, please give us time to transfer this. We would advise if you know your “Fire safety” is complete on your previous matrix, ignore this on your list and concentrate on modules you haven't completed previously. We will upload around them within the next few weeks for the previous training you have completed.

My area has advised I complete the Metavision training but it isn’t in the list?

If your area has asked you to complete the Metavision training, please complete it as the system will not automatically advise this module.

When do I have to complete the induction statutory and mandatory modules?

You MUST complete the clinical systems modules that you need in order to work on the wards such as eQuest, e-Prescribing, eDischarge and PACs. The rest of the statutory and mandatory modules can be completed later but please be aware that if not completed any study leave applications will not be approved.

What if I haven't completed all of the clinical systems training on the day of induction?

You must complete the relevant clinical systems training to your roles as completion will be sent to IT and the e-prescribing teams to organise access for you. If you complete the training after induction day you will need to organise access through your department once you have started your placement.

 

Much more information will be available at your induction and then once you have begun your time at UHS on our internal channels.

Here are some of the more frequently asked questions that will be helpful to have answered before you official start with us.

What is the parking situation at the hospital?

For queries about parking and parking permits please contact Travelwise - Travelwise@uhs.nhs.uk.

Trust intranet - staffnet

Staffnet is our Trust intranet and is where all the information relating to the Trust is found including latest news, views, events, policies, guidance, training opportunities and much more. There is also a dedicated junior doctor portal section where more information relating to placements and departments can be found. It can be accessed using your trust login credentials.

Trust wifi

Information on how to connect to the Trust wifi is available on our intranet staffnet. Staffnet can be reached using your Trust login credentials.

The page you need foe logging on to the Trust wifi is on the link here: here Registering your smartphone or tablet to the UHS wireless network .

Trust emails and calendar on your personal device

You will first need to be registered for multi-factor authentication. Once you’ve completed this you can follow these instructions to access your email and calendar from your personal device.

Knowledge base

You can find information about all our systems on the Knowledge base here.

Workplace – UHS digital forum

All the latest information, new developments and details of any issues are posted on the UHS digital page on Workplace. You can join the site here.

Service desk

For any IT issues or help with any of our systems please log a call via the service desk. There is an icon on all Trust PCs and laptops. Please do report issues you encounter as we can’t fix it if we don’t know about it. If you can’t access the icon, you can call the service desk on ext. 6000 (023 8120 6000 from an external phone).

Ongoing professional and personal development for consultants is a key part in our approach at UHS in terms of achieving the best quality for our patients and job satisfaction for the consultant staff. Recognising the need for senior doctors to be able to find opportunities, advice and help for both professional development, new challenges, and support during difficult times at work, the Doctors Development Unit (DDU) has been set up to meet this need.

DDU aims to provide:

New consultants

• Provide particular support to new consultants during their first years in post.
• 1:1 coaching for all new consultants
  • New consultants’ Teams group with the DDU team to provide a programme designed by new consultants themselves and the opportunity to meet peers virtually and, in due course, face to face.

All consultants

• To provide easy access to coaching for all consultants considering or undertaking new leadership roles in the Trust. The Trust encourages coaching prior to and during times of transition for senior medical staff.
• To provide 1:1 confidential “space” for all UHS senior doctors to review their situation and explore ways to reach personal goals or bring about change
• To make clear the various ways that those requiring additional or urgent support can access help
• To support those who are in difficulty managing work as it is, for whatever reason, to get through the hard times to get up and running again

Resources

• Space to think - we have several medical coaches and access to non-medical coaches at UHS who are experienced in working with others to help them identify goals and plan approaches to situations and decisions they may be struggling to address
• Opportunities – we plan to provide links to opportunities and resources for senior medical staff and, in due course, host workshops and courses we hope will be of interest.
• Sources of help – links and suggestions for ways doctors might get help when facing a crisis are available by downloading this 'Getting Help' document.

If you would like to know more either for yourself, or your team, or have ideas about what you feel should be on offer, please drop us an email on DDU@uhs.nhs.uk

Educational Supervisor Courses

Educational Supervisor courses update courses are run in the Trust and can be booked through the internal Virtual Learning Environment. All consultants are required, in HEE Wessex, to do their first educational supervisor course at the Deanery. Details can be found on the HEE Wessex website.

The professional development portfolio at HEE Wessex also offers courses on leadership among other topics. Please refer to the Health Education England website for more details.